Exhibitors' guide - Vacation Careers Festival

Before the Festival

We will send all correspondence to the contact person nominated in your registration form.

Information pack

You will receive an information pack at least 2 weeks before the event. This will include a campus map, parking permits and lunch vouchers.

Publicity

We will publicise your participation online and on-campus and provide details to all students who attend.

You should:

Login to Career Gateway to advertise your job vacancies
Prepare enough material for the festival. We anticipate over 1500 students will attend the event
Consider using materials that are environmentally friendly and re-usable

Sending materials for the Festival

You can send materials and displays by courier, only at these times:

Tuesday 31 July and Wednesday 1 August, 8am - 5pm
Thursday 2 August before 9am

You must:

Label every item with Vacation Careers Festival and your organisation’s name
Instruct couriers to go to Monash Sport reception counter for directions of where to place your items.

Send them to:
C/- Reception Counter
Monash Sport (Building 1)
Campus Ring Road East
Monash University
Wellington Road
Clayton Vic 3800

On the day of the Festival

Key times

Set up and morning tea	Open to students	Networking session	Pack up	Lunch
9am - 11am	11am - 1.30pm	1.30pm - 2pm	1.30pm - 2pm	1.30pm - 3pm

Venue

Recreation Hall, Monash Sport (Building 1), Clayton campus

See campus map (pdf 312kb)

Dropping off materials

Drop off heavy materials in the loading bay behind the Doug Ellis Pool building. Our staff can help, but delays are possible due to the number of exhibitors.

Only taxis and couriers can use the small loading bay in front of Monash Sport. Other vehicles must not use this loading bay to unload materials. The campus is subject to State traffic laws. You may be fined for leaving your vehicle unattended or for stopping on the roadway.

Parking

If you ordered a parking permit, you will receive it in your information pack in the mail. You must:

Park on the top level of the multi-level car park (SE4 - building 71). Your permit is valid in Blue parking bays. See campus map (pdf 312kb)
Display the permit on your dashboard

Setting up

Our staff will show you to your exhibition area. This will be equipped with a table, chairs and access to a single power outlet (no internet connection or tablecloth is provided). Shells have a velcro-adaptable coating for easy poster display. Displays and representatives must not block other exhibitors or traffic flow. Your display must be less than 3 metres wide and attended by a maximum of 6 representatives.

Catering

The registration cost includes lunch for up to 3 representatives per organisation. Lunch will be a hot and cold buffet with vegetarian options, served from 1.30pm - 3pm in the Games Hall.

In your registration form, you must select the number of lunch vouchers you require. If you choose more than 3, you will be charged A$36.50 per head for the extras.

Coffee, tea and water are provided throughout the day.

Packing up

For courier collection:

Arrange collection between 3.00pm and 8.00pm on the day of the festival. If necessary, it can be collected before midday on Friday 3 August
Label every item with your organisation’s name and keep items together
Speak with our staff to ensure we move items to the pick-up location
Couriers must come to Monash Sport reception and tell us your organisation’s name (not theirs) to collect items

Contact for enquiries

Csilla Papp
Tel: 03 9905 1525
Email: csilla.papp@monash.edu

Tracie Armstrong
Tel: 03 9905 3172
Email: tracie.armstrong@monash.edu